What is the correct declaration format?

A heading "Declaration", one sentence ("I hereby declare that the information furnished above is true and correct to the best of my knowledge and belief."), then Place and Date on the left, and your signature with your full name on the right. It goes at the very end of the resume, after skills, certifications and achievements — nothing follows a declaration.

Should a fresher put a declaration in the resume?

Same rule as everyone else: only if the form or employer asks. On campus placement forms and many college-mandated resume templates the declaration is expected, so use it there. On a resume uploaded to naukri, LinkedIn or a company career page, drop it and use the line for one more project bullet — that is what a recruiter screening freshers actually reads.

Does a declaration affect the ATS score?

It does not add anything — the declaration has no skills, role names or keywords, so it matches nothing in the job description. It does not hurt parsing either, unless it is placed inside a table or a text box. The cost is space: on a one-page resume, the 3–4 lines of declaration, place, date and signature are lines your experience could have used.

Where should the declaration go in a resume?

Last. After every content section, immediately before the place, date and signature. Never in the header, never before education or experience.

Is a signature needed with the declaration?

On a printed or PDF resume sent because an employer asked for a declaration, yes — a typed full name is accepted almost everywhere; a scanned signature image is only needed if the form specifically says "signed". Do not paste a signature image into a resume you are uploading to a job portal; it adds nothing and some parsers treat images as noise.

Declaration in Resume: Samples, Format & When You Need One

The declaration is the “I hereby declare…” line at the end of a resume. Short answer: required only when a form or employer asks — government, PSU, academic and agency applications — and best left out of a resume for private-sector jobs. The lines to copy are below.

Declaration for resume: 6 sample lines

One sentence is enough. Pick the version that matches the form; do not stack two.

Standard (most common)
I hereby declare that the information furnished above is true and correct to the best of my knowledge and belief.
Short
I declare that the above information is true to the best of my knowledge.
Formal, with accountability
I hereby declare that all the details mentioned above are accurate and complete, and I take full responsibility for their correctness.
For freshers
I hereby declare that the above-mentioned information is true to the best of my knowledge, and I bear the responsibility for the correctness of the particulars.
For government / academic forms
I solemnly declare that the particulars given above are true, complete and correct to the best of my knowledge and belief, and nothing has been concealed therein.
For a CV with attached documents
I hereby declare that the information provided above is true and correct, and the enclosed certificates are genuine copies of the originals.

Declaration format: place, date and signature

The declaration is always the last block of the resume. Heading, one sentence, then place and date on the left and the signature with your full name on the right:

DECLARATION

I hereby declare that the information furnished above is true and correct to the best of my knowledge and belief.

Place: Pune

Date: 12 September 2026

(Signature)

Priya Sharma

Plain text, no table. A two-column table for place/signature is the one way a declaration can break ATS parsing. Use spacing or a right-aligned paragraph.
Date in full. “12 September 2026”, not 12/09/26 — the numeric form is read as a US date by many systems.
Typed name is a signature for emailed and uploaded resumes. A scanned signature image only when a form says “signed”.

When to include a declaration — and when to drop it

Include it

Government, PSU, defence and public-sector applications
University, scholarship and academic forms
A biodata — the declaration is part of that format
Recruitment agencies or employers whose template ends with one
Campus placement forms that mandate the college resume template

Leave it out

Private companies, startups and MNCs
naukri, LinkedIn, Indeed and company career-page uploads
Any one-page resume where the lines could hold a project bullet
US, UK, Gulf and other international applications — the convention does not exist there
Cover letters — the letter’s sign-off already does the job

The reasoning: a resume for corporate hiring is screened by an ATS and then by a recruiter in seconds. The standard resume format spends every line on evidence; the declaration is the one block with none. It is not wrong — it is just the least valuable thing on the page.

Declaration questions, answered

For private companies, startups and MNCs in 2026: no. It is a biodata-era convention that recruiters in corporate hiring neither expect nor read, and it spends the last lines of a one-page resume saying nothing about your work. Include it only when the employer, a government or PSU application, a university form, or a recruitment agency explicitly asks for it — or when the format you have been sent ends with one.

Declaration sorted. Now check what the ATS actually reads.

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