Legal Assistant Resume Example

A legal assistant resume must show ATS scanners and office managers that you can run attorney calendars, filings, and client communication without errors from day one.

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Legal Assistant Resume Sample

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ASTRID NILSSON

Legal Assistant

Houston, TX · a.nilsson@email.com · (555) 482-1167

Summary

Detail-oriented legal assistant with 4 years supporting litigation and corporate attorneys in fast-paced firm environments. Manages complex calendars, client intake, and billing for teams of up to 10 attorneys with a perfect filing-deadline record.

Experience

Legal Assistant · Jones Day

2022 - Present

Support 3 partners and 6 associates, managing calendars, travel, and e-filings across state and federal courts
Process 400+ monthly time entries and expense reports using Aderant, reducing billing cycle errors by 20%
Coordinate client intake and conflict checks for 50+ new matters per quarter
Maintain CompuLaw deadline calendars for 90+ active matters under Texas and federal court rules

Legal Assistant · Legal Aid Society

2020 - 2022

Managed intake and case files for a caseload of 200+ pro bono housing and family law clients
Prepared and formatted court filings and client correspondence, maintaining a zero-missed-deadline record over 2 years
Coordinated 30+ client clinics a year, scheduling interpreters and volunteer attorneys

Office Assistant · Harris County Clerk's Office

2018 - 2020

Processed 120+ counter filings weekly, verifying case numbers and fees before docketing
Maintained records room index of 15,000 archived case files in the county records database
Answered 60+ daily public and attorney inquiries on filing requirements and hearing schedules

Education

A.A. Paralegal Studies — Houston Community College · 2020

Skills

Calendar Management, Client Intake, E-Filing, Aderant, MS Office, Legal Correspondence, Billing & Time Entry, Conflict Checks, Notary Public, Confidentiality, Scheduling

Certifications

Notary Public, State of Texas

Certified Paralegal (CP), NALA

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Must-Have Keywords for Legal Assistant Resumes

These are the keywords ATS systems and recruiters search for. Include them naturally in your Skills, Summary, and Experience sections.

Calendar ManagementClient IntakeLegal FilingBillingCorrespondenceCourt RulesTime EntryDocument FormattingConfidentialitySchedulingNotary PublicMS Office

The Right Resume Structure for Legal Assistant Roles

ATS systems parse your resume top to bottom. The order of your sections matters — here is the order that works best for Legal Assistant applications:

1Contact Information
2Professional Summary
3Core Skills
4Work Experience
5Education
6Certifications

ATS Optimization Tips for Legal Assistant Resumes

Emphasize accuracy and deadline compliance up front — courts and attorneys screen for candidates who never miss a filing date.
Quantify your support ratio: "Supported 3 partners and 8 associates" shows scale ATS keyword scans reward.
Mention billing software by name (Aderant, Elite 3E, Timeslips) since firms search for it directly.
Highlight client-facing skills separately from back-office tasks — front-desk poise matters for client intake roles.
Note any notary commission or court e-filing credentials in a dedicated line near the top.
If you handle attorney billable-hour tracking, state the volume, such as "processed 400+ time entries monthly," to show reliability.
Keep the resume to one page early-career; recruiters expect legal assistant resumes to be scannable in under 30 seconds.

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