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Finance & Accounting

Staff Accountant Resume Example

A staff accountant resume needs ATS-friendly proof of month-end close, reconciliation, and GAAP accuracy — the exact keywords recruiters filter for at this level.

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Staff Accountant Resume Sample

A complete, recruiter-approved example you can use as a starting point. Open it in the builder to edit every line.

Staff Accountant resume example rendered in the Monogram template
Built with the Monogram template

TIMOTHY GRANT

Staff Accountant

Columbus, OH · t.grant@email.com · (555) 342-9910

Summary

Detail-oriented staff accountant with 3 years of experience managing full-cycle month-end close and reconciliations for a mid-size healthcare distributor. Consistently closes books within 3 business days while maintaining 100% audit-ready documentation.

Experience

Staff Accountant · Cardinal Health

2022 - Present

  • Prepare and post 150+ journal entries monthly, reconciling general ledger accounts totaling $22M in assets
  • Reduced month-end close timeline from 6 to 3 business days by streamlining reconciliation templates
  • Support the annual external audit, providing documentation that resulted in zero material findings for 2 consecutive years
  • Maintain fixed asset subledger of 900+ items in NetSuite, posting monthly depreciation of $180K

Accounting Associate · ADP

2020 - 2022

  • Processed accounts payable and receivable transactions for 200+ vendor and client accounts
  • Reconciled daily bank statements across 4 operating accounts, resolving discrepancies within 24 hours
  • Assisted in fixed asset tracking, maintaining depreciation schedules for $3.5M in equipment
  • Prepared monthly sales and use tax filings for 6 states, filing all returns before due dates

Accounting Clerk · Bath & Body Works

2019 - 2020

  • Entered and coded 400+ vendor invoices per month into QuickBooks with 99% keying accuracy
  • Matched purchase orders, receipts, and invoices in 3-way match ahead of weekly check runs
  • Filed and indexed close documentation, cutting document retrieval time for senior staff by half

Education

B.S. Accounting — Ohio State University · 2020

Skills

General Ledger, Journal Entries, Account Reconciliation, GAAP, QuickBooks, NetSuite, Excel, Accounts Payable, Accounts Receivable, Month-End Close, Fixed Assets

Certifications

CPA Candidate - 3 of 4 Uniform CPA Exam sections passed, Ohio Accountancy Board

QuickBooks Certified ProAdvisor, Intuit

Certified Bookkeeper (CB), AIPB

Key Achievements

Named Finance Team Contributor of the Year, Cardinal Health, 2024

Built the reconciliation template library now used by 8 accountants across finance

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Must-Have Keywords for Staff Accountant Resumes

These are the keywords ATS systems and recruiters search for. Include them naturally in your Skills, Summary, and Experience sections.

Journal EntriesMonth-End CloseAccount ReconciliationGAAPAccounts PayableAccounts ReceivableGeneral LedgerQuickBooksExcelFinancial StatementsFixed AssetsBank Reconciliation

The Right Resume Structure for Staff Accountant Roles

ATS systems parse your resume top to bottom. The order of your sections matters — here is the order that works best for Staff Accountant applications:

  1. 1Contact Information
  2. 2Professional Summary
  3. 3Core Skills
  4. 4Work Experience
  5. 5Education
  6. 6Certifications

ATS Optimization Tips for Staff Accountant Resumes

  • Lead with close-cycle verbs: Reconciled, Recorded, Prepared, Processed, Maintained.
  • Note the general ledger/ERP systems you've used (QuickBooks, NetSuite, SAP, Oracle) by name.
  • Quantify transaction volume, account count, or dollar value you managed monthly.
  • Show you can hit close deadlines: "closed books within 3 business days."
  • Mention audit support experience — it signals accuracy and process discipline.
  • If entry-level, emphasize internships, coursework (GAAP, cost accounting), and any CPA-track progress.

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