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Business & Management

Executive Assistant Resume Example

An executive assistant resume must prove discretion, calendar and travel mastery, and cross-functional coordination at the executive level — precisely what ATS filters and C-suite hiring managers search for.

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Executive Assistant Resume Sample

A complete, recruiter-approved example you can use as a starting point. Open it in the builder to edit every line.

Executive Assistant resume example rendered in the Professional template
Built with the Professional template

JUSTIN GORDON

Executive Assistant to the CEO

New York, NY · j.gordon@email.com · (555) 519-3067

Summary

Executive assistant with 10 years supporting C-suite executives at global financial and technology firms. Manages complex calendars, board logistics, and $500K+ travel budgets with full discretion and zero scheduling conflicts across 3 time zones.

Experience

Executive Assistant to the CEO · Goldman Sachs

2019 - Present

  • Manage the CEO's calendar across 3 time zones, coordinating 25+ weekly meetings with zero conflicts
  • Plan and execute quarterly board meetings for 12 directors, handling logistics, materials, and catering
  • Own a $500K annual travel and expense budget, reconciling reports in Concur with 100% accuracy
  • Screen 200+ weekly inbound requests, routing 40% to functional leads to protect focus time

Executive Assistant · Google

2015 - 2019

  • Supported 2 VPs and a team of 15, managing calendars, travel, and cross-team project coordination
  • Organized 8 offsite events for up to 150 attendees, staying within budget each time
  • Processed 300+ expense reports a year in Concur, cutting approval time from 9 days to 3

Administrative Assistant · Morgan Stanley

2012 - 2015

  • Supported a 40-person wealth management team with scheduling, phone coverage, and filing
  • Booked domestic travel for 12 advisors and processed 60+ expense reports per quarter
  • Maintained client contact records in Salesforce, correcting 900+ duplicate or stale entries

Education

B.A. Communications — Fordham University · 2015

Skills

Calendar Management, Travel Coordination, Concur, Microsoft Office Suite, Board Meeting Preparation, Confidentiality, Expense Reporting, Event Planning, Project Coordination, Stakeholder Communication, Zoom/Slack

Certifications

Certified Administrative Professional (CAP), IAAP

Microsoft Office Specialist: Excel Expert, Microsoft

Notary Public, New York State Department of State

Key Achievements

Named Support Professional of the Year at Goldman Sachs, selected from 140 nominees

Coordinated a 3-country CEO roadshow of 18 meetings with no missed connections

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Must-Have Keywords for Executive Assistant Resumes

These are the keywords ATS systems and recruiters search for. Include them naturally in your Skills, Summary, and Experience sections.

Calendar ManagementTravel CoordinationExecutive SupportBoard Meeting PreparationConfidentialityMicrosoft Office SuiteExpense ReportingProject CoordinationStakeholder CommunicationEvent PlanningGatekeepingConcur

The Right Resume Structure for Executive Assistant Roles

ATS systems parse your resume top to bottom. The order of your sections matters — here is the order that works best for Executive Assistant applications:

  1. 1Contact Information
  2. 2Professional Summary
  3. 3Skills
  4. 4Work Experience
  5. 5Education
  6. 6Certifications

ATS Optimization Tips for Executive Assistant Resumes

  • Name the seniority level you've supported (C-suite, VP, board) — it's the first thing recruiters check.
  • Quantify scope: number of executives supported, calendar volume, travel budget managed.
  • Highlight confidentiality and judgment explicitly — these are dealbreaker traits for executive-level hiring.
  • List specific tools (Concur, Microsoft Outlook, Zoom, Slack) since ATS filters scan for them.
  • Show initiative beyond scheduling: projects led, processes you built, events you planned.
  • Keep bullets tight and outcome-focused — avoid listing routine duties without impact.

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Start from this pre-filled Executive Assistant example — it already has the right keywords, format, and structure. Edit every line in the builder.

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