Is relocation a valid reason for a notice period waiver?

It is a reasonable basis to ask, especially with a fixed move date, but it is at the employer’s discretion. Offer the buyout as an alternative.

Resignation Letter Due to Relocation

Relocation is a reason nobody argues with, which makes it easy to write. The only decision is whether to ask about a transfer or remote arrangement before resigning outright — if you would take one, ask in the same letter.

Give the move date so the notice period discussion has an anchor.

Sample letter

Subject: Resignation Due to Relocation — Daniel Fernandes, Branch Manager

[Date]

Dear Ms. Reddy,

I am writing to formally resign from my position as Branch Manager at Coastal Finance, as I am relocating to Pune in early November for family reasons. As per my notice period of 30 days, my last working day will be Friday, 16 October 2026.

I am relocating to another city, which unfortunately makes it difficult for me to continue in my current role. If a transfer to the Pune branch or a remote arrangement is possible, I would welcome that conversation; otherwise I will use the notice period to complete the quarterly audit and hand the branch over to the assistant manager.

During the notice period I will ensure a complete handover of my responsibilities and will document all ongoing work. Please let me know how you would like the transition planned, and kindly confirm my last working day and the relieving formalities in writing.

Thank you for the support during my tenure. I wish the company and the team continued success.

Sincerely,
Daniel Fernandes
Branch Manager

Names, companies and dates are illustrative. Replace the bracketed date with the day you send it.

What to get right

Name the city and the month; it explains the timing without further questions.
If you want a transfer, ask for it before HR processes the resignation — a processed resignation is hard to reverse.
Moving abroad? Ask for the experience letter and settlement documents before you leave the country.

Generate yours — pre-filled for this situation

Notice period, reason and tone are set to match the example above. Change anything; the last working day recalculates.

Your full name

Your designation

Company name

Manager's name (optional)

Notice period

Last working day

Reason for leaving

Tone

Subject line

Resignation — Priya Sharma, Branch Manager

Resignation letter

[Date]

Dear Anil Kumar,

I am writing to formally resign from my position as Branch Manager at Infosys. As per my notice period of 30 days, my last working day will be [last working day]. I am relocating to another city, which unfortunately makes it difficult for me to continue in my current role.

During the notice period, I will do everything I can to ensure a complete and smooth handover of my responsibilities. Please let me know how you would like me to plan the transition, and kindly confirm my last working day and the relieving formalities in writing.

Thank you for the support during my tenure. I wish Infosys and the team continued success.

Sincerely,
Priya Sharma
Branch Manager

Tip: hand your resignation over in person if you can, or email it to HR and your manager together — and always get your last-working-day confirmation in writing.

Questions about this letter

Yes — do it in the letter or, better, in a conversation a few days before. Many companies would rather move an employee than replace one.

More by reason

Resignation Letter for Personal Reasons Resignation Letter for a Better Opportunity Resignation Letter Due to Health Reasons Resignation Letter for Higher Studies Resignation Letter for Family Reasons Resignation Letter for a Career Change

Other situations

Two Weeks Notice Resignation Letter Immediate Resignation Letter Without Notice Resignation Letter With One Month Notice Resignation Letter With 15 Days Notice

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